Last-Minute Requests

Dealing with Last-Minute Requests Without Stress

We’ve all been there—an urgent email pops up, a client calls with an unexpected task, or a colleague drops something on your desk that “needs to be done today.” Last-minute requests can feel overwhelming, especially when you’re already managing a full plate. But with the right mindset and strategies, you can handle them calmly and effectively—without burning out.

1. Pause Before Reacting

When a last-minute request comes in, your first instinct may be stress or frustration. Take a breath. A quick pause helps you switch from reactive to proactive thinking. Instead of saying “yes” or “no” immediately, give yourself a moment to assess.

2. Clarify the Urgency

Not all “urgent” requests are truly urgent. Ask questions:

• When exactly is this needed?

• What’s the priority compared to other tasks?

• Is there flexibility in the deadline?

Many times, people label something urgent simply because it’s important to them—not because it truly needs immediate attention.

3. Prioritize and Adjust

Look at your current workload. If you decide to take on the request, what will be pushed back? Communicate this openly: “I can do this today, but it means X will be delayed until tomorrow. Is that okay?” This ensures transparency and prevents overcommitment.

4. Set Boundaries with Professionalism

You don’t always have to say yes. If the request isn’t realistic or would compromise your quality of work, it’s okay to decline respectfully. For example: “I’d love to help, but with my current deadlines, I won’t be able to give this the attention it deserves today. Could we aim for later this week?”

5. Break It Into Manageable Steps

Big requests feel heavier under time pressure. Break the task into smaller steps and focus on one at a time. This reduces overwhelm and helps you make quick progress.

6. Keep Tools Handy for Quick Wins

Templates, checklists, and automation tools can save you valuable time when handling surprise tasks. The more systems you have in place, the easier it becomes to adapt on short notice.

7. Protect Your Energy Afterward

Handling last-minute demands takes extra mental energy. Once you’ve delivered, give yourself space to recharge—whether that means a short walk, deep breathing, or simply a break before diving into the next thing.

✅ Takeaway: Last-minute requests are part of modern work life, but they don’t have to derail your day. With calm communication, clear priorities, and healthy boundaries, you can manage them effectively—without letting stress take over.